MEDICAL DOCUMENTATION AND ARCHIVE SYSTEMS PROGRAMME COURSE DESCRIPTION

Code	Name of the Course Unit	Semester	In-Class Hours (T+P)	Credit	ECTS Credit
ADP204	MEDICAL DOCUMENTATION and ARCHIVE SYSTEMS	3	3	3	4

GENERAL INFORMATION
Language of Instruction :	Turkish
Level of the Course Unit :	ASSOCIATE DEGREE, TYY: + 5.Level, EQF-LLL: 5.Level, QF-EHEA: Short Cycle
Type of the Course :	Elective
Mode of Delivery of the Course Unit	-
Coordinator of the Course Unit	Lecturer SEVAL FATMA YILMAZ
Instructor(s) of the Course Unit	Lecturer IŞIL ÇEKÇİ
Course Prerequisite	No

OBJECTIVES AND CONTENTS
Objectives of the Course Unit:	It is to introduce the basic concepts of data, information, documents, documents, medical documents and documentation to the student, and to make them comprehend the definition, architectural features and organizational structures of archives in health institutions, which are professional practice areas.
Contents of the Course Unit:	The scope of this course; It consists of medical documents and the history of medical documentation, related concepts, basic features of the documents, scope, importance, main users, creation of records, submission to service, patient files archive, indexes used in archives, organizational models and e-health program.

KEY LEARNING OUTCOMES OF THE COURSE UNIT (On successful completion of this course unit, students/learners will or will be able to)
Data, information, documentation , documentation, documentation, medical documents and patient files , to use the concept of patient files archive .
To understand the importance of medical information and documents.
To create a patient record
Explain the importance and usage areas of the patient's file.
Patient files to explain the features and architecture of the archive.

WEEKLY COURSE CONTENTS AND STUDY MATERIALS FOR PRELIMINARY & FURTHER STUDY
Week	Preparatory	Topics(Subjects)	Method
1	Written, Visual Resources	Introduction of the course, explanation of how it works and an overview of medical documentation	Lecture, question and answer
2	Literature Review	Medical documentation related concepts	Lecture, question and answer
3	Written, Visual Resources	Medical document and history of medical documentation	Lecture, question and answer
4	Written, Visual Resources	Basic features of medical documents	Lecture, question and answer
5	Written, Visual Resources	Scope of medical records	Lecture, question and answer
6	Written, Visual Resources	Importance of medical records	Lecture, question and answer
7	Written, Visual Resources	Use and main users of medical records	Lecture, question and answer
8	-	MID-TERM EXAM	-
9	Literature Review	Creating and editing medical records	Lecture, question and answer
10	Written, Visual Resources	Organizing medical records	Lecture, question and answer
11	Written, Visual Resources	Keeping medical records and putting them into service	Lecture, question and answer
12	Written, Visual Resources	Numbering and sorting of patient files	Lecture, question and answer
13	Written, Visual Resources	Indexes used in patient files archives	Lecture, question and answer
14	Written, Visual Resources	Patient files archive, organizational models and architectural features	Lecture, question and answer
15	Written, Visual Resources	E-Transformation in Health (E-health)	Lecture, question and answer
16	-	FINAL EXAM	-
17	-	FINAL EXAM	-

SOURCE MATERIALS & RECOMMENDED READING
Prof. Dr. Aylanur ATAKLI. (2016). Tıbbi Dokümantasyon ve Sekreterlik. Güneş Tıp Kitabevleri.
Reinhold Haux. (2006). Health İnformation Systems- Past, Present, Future. International Journal of Medical Informatics. (75). 268-281
AUZEF, Tıbbi Dokümantasyon ve Arşiv Sistemi Ders Notları. https://cdn-acikogretim.istanbul.edu.tr/auzefcontent/ders/tibbi_dokumantasyon_ve_arsiv_bilgisi/1/index.html
Şahin KAVUNCUBAŞI; Selami YILDIRIM. (2018). Hastane ve Sağlık Kurumları Yönetimi. Siyasal Kitabevi
MEGEP. (2008). Tıbbi Arşivleme. Ankara. http://ismek.ist/files/ismekOrg/file/2013_hbo_program_modulleri/tibbiarsivleme.pdf

ASSESSMENT
Assessment & Grading of In-Term Activities	Number of Activities	Degree of Contribution (%)	Description	Examination Method
Mid-Term Exam	1	50		Classical Exam
Final Exam	1	50		Classical Exam
TOTAL	2	100

Level of Contribution
0	1	2	3	4	5

KNOWLEDGE
Theoretical
	Programme Learning Outcomes	Level of Contribution
		0	1	2	3	4	5
1	Defines the basic concepts in the field of Oral and Dental Health Program.
2	Uses medical terminology in the field in which he/she will serve as an intermediate staff member.

KNOWLEDGE
Factual
	Programme Learning Outcomes	Level of Contribution
		0	1	2	3	4	5
1	Collaborates with the physician on a team.
2	Communicates effectively with patients, colleagues, and other segments of society, primarily physicians.

SKILLS
Cognitive
	Programme Learning Outcomes	Level of Contribution
		0	1	2	3	4	5
1	Knows tools and equipment related to his/her field and follows technological developments related to them.
2	Can gain proficiency in computer usage skills.

SKILLS
Practical
	Programme Learning Outcomes	Level of Contribution
		0	1	2	3	4	5
1	Gains competence in applying hygiene rules.

OCCUPATIONAL
Autonomy & Responsibility
	Programme Learning Outcomes	Level of Contribution
		0	1	2	3	4	5
1	Applies the processes of obtaining patient information, taking anamnesis and preparing patient files accurately and effectively.
2	Independently creates and implements care plans in oral and dental health services.

OCCUPATIONAL
Learning to Learn
	Programme Learning Outcomes	Level of Contribution
		0	1	2	3	4	5
1	Recognizes professional ethics and legal regulations and explains the scope of professional responsibilities.

OCCUPATIONAL
Communication & Social
	Programme Learning Outcomes	Level of Contribution
		0	1	2	3	4	5
1	The concept of lifelong learning and self-development to gain competence in acquiring.

OCCUPATIONAL
Occupational and/or Vocational
	Programme Learning Outcomes	Level of Contribution
		0	1	2	3	4	5
1	Ability to express professional ideas to relevant individuals and institutions verbally or in writing, and to examine national and international agendas related to oral and dental health and evaluate possible outcomes.

WORKLOAD & ECTS CREDITS OF THE COURSE UNIT
Workload for Learning & Teaching Activities
Type of the Learning Activites	Learning Activities (# of week)	Duration (hours, h)	Workload (h)
Lecture & In-Class Activities	14	3	42
Preliminary & Further Study	14	3	42
Land Surveying	0	0	0
Group Work	0	0	0
Laboratory	0	0	0
Reading	1	6	6
Assignment (Homework)	0	0	0
Project Work	0	0	0
Seminar	0	0	0
Internship	0	0	0
Technical Visit	0	0	0
Web Based Learning	0	0	0
Implementation/Application/Practice	0	0	0
Practice at a workplace	0	0	0
Occupational Activity	0	0	0
Social Activity	0	0	0
Thesis Work	0	0	0
Field Study	0	0	0
Report Writing	0	0	0
Final Exam	1	1	1
Preparation for the Final Exam	1	6	6
Mid-Term Exam	1	1	1
Preparation for the Mid-Term Exam	1	6	6
Short Exam	0	0	0
Preparation for the Short Exam	0	0	0
TOTAL	33	0	104